For landlords with 1–10 units
Landlord templates for the rent, the books and the move-outs
Four simple tools in one matching design: an income & expense tracker, a rent ledger with receipts, a move-in/move-out inspection checklist and a maintenance log. Spreadsheets and fillable PDFs you keep. No monthly software.
- Excel + Google Sheets
- Fillable PDFs
- One-time price
- Not state-specific
The tools
Everything a small landlord tracks, in four files
Each one comes with sample data, a blank version and a quick-start guide.
Rental Property Income & Expense Tracker
Know what each rental earns. Be ready for tax time.
- Dashboard for one property or all: rent, other income, expenses, mileage, net cash flow, charts
- Annual Summary with expenses grouped by IRS Schedule E line, per property
- 22 landlord expense categories, receipt log, capital improvements kept separate from repairs
- Plain-English repairs vs. improvements guide; mileage log with 2026 IRS rates pre-filled
- Up to 10 properties (any number of units); sample data + blank file + quick-start guide
Rent Ledger & Rent Receipts
Always know who has paid, who owes what, and send a receipt for every payment.
- Tenant ledger: rent due, late fees, other charges, payments and a running balance for 12 months
- Rent roll: every tenant and month on one screen, with the balance owed today
- Partial, early and catch-up payments handled; optional late fees use only your amount and grace days
- Auto-numbered receipts that fill themselves in, plus fillable PDF receipts and a paper ledger
- Up to 20 tenants; sample data + blank file + quick-start guide
Move-In / Move-Out Inspection Checklist
Document condition at move-in, compare at move-out, decide deposits on evidence.
- 10-page fillable report: 12 rooms and areas, 100+ items, rating dropdowns, notes and photo numbers
- Move-in and move-out columns side by side for every item
- Keys, remotes and meter readings; photo and video log
- Comparison & deposit worksheet (PDF and spreadsheet) with normal wear vs. damage examples
- Generic and not state-specific; editable Word / Google Docs version included
Maintenance Log & Preventive Schedule
Every repair in one place, and a schedule that flags what is due.
- Maintenance log with status (Open, Done, Overdue), days to complete, cost and who paid
- Preventive schedule: 20 common tasks, next due date and Overdue / Due soon flags
- Seasonal checklist, vendor contacts, appliances and warranty end dates
- Dashboard: costs by month, by area and by the same expense categories as the Tracker
- Fillable tenant maintenance request form (PDF + Word)
Bundle
Small Landlord Toolkit
All four tools for $35 instead of $52 separately.
- Rent Ledger payments are your rent income in the Tracker
- Maintenance costs use the Tracker's expense categories
- Deposit amounts you keep (inspection worksheet) are income in the Tracker
What we don't do
Organized records, not legal forms
No leases or notices
We don't sell leases, notices or eviction documents. Use your state's official forms, a local landlord association or an attorney for those.
Not state-specific
Deposit deadlines, late-fee limits and inspection rules vary by state and city. Our tools record what happened; they don't decide what's allowed.
Not tax advice
Schedule E mapping and the repairs vs. improvements guide are a starting point from IRS instructions. Confirm your situation with a tax professional.
Free template
Free fillable rent receipt
Two receipts per page with receipt number, amount, period, payment method and balance remaining. Type it in on screen or print it.
Questions
Landlord toolkit FAQ
Do these work in Google Sheets?
Yes. The spreadsheets are .xlsx files built for Excel and Google Sheets (upload to Google Drive and open with Google Sheets). They use only functions both support. The fillable PDFs open in Adobe Acrobat Reader, Mac Preview, Chrome and Edge.
Are these legal forms for my state?
No. They're generic organizational tools, not state-specific forms, and not legal or tax advice. Deposit, late-fee, receipt and inspection rules vary by state and city, so check the rules for your property.
Do you sell leases or eviction notices?
No. We don't sell leases, notices or eviction documents. Those should come from your state's official sources, a local landlord association or an attorney.
How many properties can I use them for?
Every property you own, plus up to 3 client properties you manage. Each spreadsheet handles up to 10 properties (20 tenants in the Rent Ledger); use another copy for more.
Is this tax advice?
No. The Tracker maps expense categories to IRS Schedule E lines as a starting point and explains the repair vs. improvement rules in plain English. Confirm your situation with a tax professional.
Is there a subscription?
No. Each tool is a one-time purchase with free updates (register at keyandkit.com/updates). Questions about a file: [email protected].
Free landlord guides
Free guide
Move-Out Inspection Checklist for Landlords
A room-by-room move-out inspection checklist for landlords, how to compare against the move-in report, normal wear vs. damage examples, and a simple deposit deduction worksheet.
Free guide
Rent Receipt Template
A free fillable rent receipt template for landlords, plus exactly what to include on a rent receipt, how to handle partial payments and late fees, and how to number and keep receipts.